The Oil & Gas Safety Software ROI Calculator
Compare BasinCheck vs. SafetyCulture, KPA, and Intelex
Per-seat pricing is a "Safety Tax" that punishes growth. See exactly how much flat-rate pricing saves your operation compared to per-user alternatives.
Whether you need incident reporting, mobile inspections, or regulatory compliance management, the right EHS platform should deliver features without penalizing your headcount.
Why Per-User Pricing Kills Your ROI
The per-seat model was designed for stable office workforces, not fluctuating field operations. For organizations managing environmental health and safety compliance across multiple crews, per-user EHS solutions create real problems:
Growth Penalty
Hire 10 new field hands at $24/user/month = $2,880 more per year. Your EHS management system bill grows even though the platform features don't change.
Idle License Waste
Seasonal workers, rotating crews, and occasional users all require licenses. You pay for mobile access and every inspection report whether they log in daily or once a quarter.
Budget Unpredictability
When OpEx scales with headcount, budgeting becomes guesswork. CFOs need a predictable plan, not variable costs that spike when reviewing compliance solutions each quarter.
Access Restriction
Per-seat costs create pressure to limit who sees EHS data. When fewer people can run inspections or report incidents, safety outcomes don't improve. They get worse.
Beyond Price: What Your EHS Platform Should Deliver
Cost matters, but the right EHS management solution must also deliver the features your organization needs. Here's what to evaluate when reviewing platform options:
Incident Reporting
Real-time mobile incident reporting with OSHA classification and regulatory data capture. Ensure every event is documented from the field with photos and corrective actions.
Compliance Management
Audit templates, corrective action tracking, and OSHA 300/300A reporting built in. A compliance management system should ensure regulatory requirements are met without manual data entry.
Mobile Inspections
Offline-capable field inspections with photo attachments and real-time data capture. Mobile solutions let crews complete safety inspections without waiting for connectivity.
Reporting & Analytics
Trend analysis, exportable compliance reports, and management review dashboards. Your EHS reporting system should turn raw data into actionable insights for leadership.
Training & Support
Look for customer support, training resources, and a knowledge base that helps your team learn the system quickly. A company that invests in support ensures long-term success.
Environmental & Health Risk
Environmental health risk tracking, corrective action workflows, and incident prevention tools. An EHS platform should help organizations reduce risk, not just document it.
$599
/month · flat rate
$600
/month · $24/user
$12
/year · 0% less
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At 25 users, BasinCheck saves you $1/month compared to SafetyCulture (iAuditor)—that's $12/year back in your budget.
Growth scenario: If you hire 10 more people, SafetyCulture (iAuditor) costs go up $2,880/year. BasinCheck stays at $599/month.
| Platform | Pricing | Monthly | Year 1 Total | Unlimited |
|---|---|---|---|---|
BasinCheck ProBest Value | Flat Rate | $599 | $7,188 | |
SafetyCulture | $24/user | $600 | $7,200+$12 | |
Field Eagle +$1,000 setup | $20/user | $750 | $10,000+$2,812 | |
EHS Insight +$2,500 setup | $30/user | $1,133 | $16,096+$8,908 | |
KPA EHS +$5,000 setup | $35/user | $875 | $18,500+$11,312 | |
Intelex +$15,000 setup | $49/user | $1,225 | $34,700+$27,512 | |
Gensuite +$15,000 setup | $40/user | $2,000 | $49,000+$41,812 |
Per-seat pricing impact: With per-user models, adding 10 employees increases your annual cost by $2,880 (SafetyCulture) to $5,880 (Intelex). BasinCheck stays flat.
Pricing from vendor websites and industry research (January 2026). Enterprise pricing based on published ranges. Actual costs may vary.
Ready to stop the Safety Tax?
Customize Your Analysis
Controlled by the slider above
Fully loaded cost
Hours on safety paperwork
$7,188
$7,200
$9,372
0.8 months
2026 Safety Budget Defense Kit
Pre-built Excel template with ROI formulas, cost comparison worksheets, and a CFO-ready presentation outline. Pre-filled with your 25-person crew at $599/month.
- ROI comparison worksheet (7 competitors)
- 3-year cost projection template
- CFO presentation outline
Hidden Costs an EHS Management System Prevents
Beyond direct software savings, a compliance management platform with mobile incident reporting and regulatory data tracking prevents costly incidents:
$16,550
OSHA "Serious" Penalty
2026 average. Digital records with timestamps prove compliance.
= 28 months of BasinCheck Pro
$42,000
Avg. Recordable Cost
Medical, lost time, investigation, and insurance impact.
= 70 months of BasinCheck Pro
$250,000+
Lost MSA Contract
Incomplete documentation disqualifies bids and renewals.
= 417 months of BasinCheck Pro
Pricing & ROI Questions
Stop Paying the Safety Tax
BasinCheck is the EHS management platform built for oil and gas operations with mobile inspections, incident reporting, and compliance features included for unlimited users. Explore our solutions and see why operators are switching from per-seat alternatives.