Incident Tracking and Recordkeeping Software for Oil & Gas
From field report to OSHA 300 log in minutes. AI-assisted classification, automatic recordkeeping, and corrective action tracking built for oilfield operations.
What Incident Tracking Covers
Incident tracking in oil and gas is not just about recording injuries. It covers the full lifecycle: reporting what happened, classifying it correctly, maintaining OSHA logs, responding with corrective actions, and analyzing patterns to prevent recurrence.
Most oilfield contractors handle pieces of this process with different tools. Incident reports in email. OSHA logs in Excel. Corrective actions in a shared drive. The result is gaps, delays, and records that do not connect.
A purpose-built incident tracking platform connects the entire lifecycle. Every report flows into the right log. Every incident generates the right actions. Every record is searchable, exportable, and audit-ready.
The Recordkeeping Gap
Incidents happen in the field. Records live in the office. The gap between the two is where compliance problems start.
Common Recordkeeping Problems
- Incidents reported verbally but never formally documented
- OSHA 300 logs maintained in spreadsheets with manual entries
- Near misses go unreported because there is no easy reporting mechanism
- Corrective actions from incidents are not tracked to completion
- TRIR calculations done manually, prone to classification errors
- Year-end 300A scramble because data was not maintained throughout the year
What BasinCheck Provides
Incident management designed for oilfield operations, from field report to OSHA log to corrective action closure.
AI-Assisted OSHA Classification
When an incident is reported, BasinCheck analyzes the details and suggests an OSHA classification: recordable, restricted duty, lost time, or first aid. Safety managers confirm or adjust before the classification posts to your logs. Reduces classification errors and speeds up the review process.
Automatic 300/300A Generation
Your OSHA 300 log updates automatically as incidents are classified. The 300A annual summary calculates in real time. Export both forms in the format required for electronic submission. No year-end data entry marathon.
Corrective Actions from Incidents
Every incident generates tracked corrective actions. Assign an owner, set a due date, attach evidence of completion. Link multiple actions to a single incident. Track the full response from event to resolution.
Near-Miss Tracking
Near misses are the leading indicator of future incidents. BasinCheck provides a simple reporting path for close calls. Track near-miss trends to identify hazards before they cause injuries.
Risk Level Assessment
Categorize incidents by severity and potential. Track high-potential events separately. Identify patterns in risk levels across locations, crews, and time periods. Focus prevention efforts where risk is highest.
Real-Time Notifications
Incident reports trigger immediate email notifications to safety managers and designated contacts. Corrective action assignments notify responsible parties with full incident context. Overdue actions trigger reminders.
The Incident Lifecycle
Every incident follows the same path: report, classify, record, respond, analyze. BasinCheck manages each step.
Report
Field crews report incidents from their phone with photos, location, crew members involved, and a description of what happened. Reports can be submitted immediately or completed later with additional details.
Classify
BasinCheck provides AI-assisted OSHA classification to suggest whether the incident is recordable, restricted duty, lost time, or first aid only. Safety managers review and confirm the classification before it affects your logs.
Record
Confirmed incidents automatically update your OSHA 300 log with the correct classification, dates, and details. The 300A summary recalculates in real time. No manual log entry, no spreadsheet maintenance.
Respond
Corrective actions generate from every incident. Assign owners, set due dates, and track completion. Link related actions back to the incident for a complete response trail.
Analyze
Track incident trends, TRIR rates, and risk patterns across your operation. Identify recurring hazard types, high-risk locations, and time patterns. Use data to prevent the next incident.
Frequently Asked Questions
Incident Tracking That Closes the Loop
From field report to OSHA log to corrective action. AI-assisted classification and automatic recordkeeping. Start your 7-day free trial.