Electronic Permit to Work Software for Oil & Gas
One system for hot work, confined space, LOTO, and every custom permit type your operation runs. Customizable templates, JSA integration, offline capture on rig sites, and a tamper-evident audit trail.
What Is Electronic Permit to Work Software?
Electronic permit to work (e-PTW) software replaces paper permit forms with a digital authorization workflow. Instead of handing a supervisor a paper permit for hot work, confined space entry, or lockout/tagout, the crew completes the permit on a phone or tablet — with signatures, photo evidence, atmospheric readings, and the attached JSA captured in one record.
In oil & gas, this is sometimes called “Control of Work” (CoW) — the unified system managing every hazardous work authorization across a facility. BasinCheck is a control of work platform, but built for small-to-mid oilfield contractors running crews in the Permian, Bakken, Eagle Ford, Haynesville, and beyond, not for enterprise refinery operators.
Because every BasinCheck audit checklist is a customizable template, you get hot work, confined space, and LOTO templates on day one — and can build any other permit type your operation runs (excavation, energized work, line breaking, working at heights) in minutes.
Every Permit Type, One System
BasinCheck ships with the permit types oilfield contractors use every day. Extend it to custom types in minutes.
Hot Work Permits
29-point hot work checklist for welding, cutting, brazing, and grinding. Fire watch assignment, LEL readings, combustible clearance, and post-work monitoring.
Confined Space Permits
38-point entry checklist grounded in OSHA 1910.146. Atmospheric testing logs, attendant accountability, rescue plan, and entry supervisor signoff.
Lockout/Tagout (LOTO) Procedures
Per-equipment LOTO procedures with photo evidence of every isolation point, zero-energy verification, and OSHA 1910.147 compliant workflow.
Working at Heights Permits
Fall protection checklist, JSA integration, photo-verified harness and anchor inspections. OSHA 1910.28 / 1926.501 aligned. Includes written fall protection program.
Energized Electrical Work Permits
NFPA 70E workflow with written justification, shock and arc flash hazard analysis, PPE category selection, and LOTO integration for the de-energized default path.
Excavation Permits
1926 Subpart P checklist with utility locate documentation, soil classification, protective system selection, and daily competent-person inspections.
Line Breaking Permits
Customizable isolation, depressurization, purging, and drain-down checklist with LOTO integration and purge reading capture for sour-gas and hydrocarbon lines.
Radiography Permits
Customizable controlled-area checklist for industrial radiography (Iridium-192, Cobalt-60, X-ray), source verification, dosimetry tracking, and boundary survey capture.
Custom Permits
Build your own permit types from customizable audit templates for any work type. Edit any template in minutes — no vendor feature request required.
Where Paper Permits Fall Apart
Every oilfield contractor who still runs permits on paper knows these problems.
Common Paper PTW Problems
- Multiple permit types on different paper forms with no consistent process
- Permits issued for one job but never linked to the JSA that covers it
- Supervisors chasing signatures across the site while crews wait
- No way to see which permits are currently active across your operation
- Offline crews wait for cell signal to issue permits — work delays
- Operator audits request permit history and you hand over a banker's box
What BasinCheck Gives You for PTW
Everything you need to authorize, monitor, and close every permit type across your operation.
Every Permit Type in One System
Hot work, confined space, LOTO, excavation, energized work, line breaking — all managed in BasinCheck with consistent authorization, monitoring, and closure workflows. One system to learn, one audit trail to search.
Customizable Audit Templates — Build Any Permit Type
Every BasinCheck audit checklist is a customizable template. Clone a built-in permit template, adapt it for your work type or facility, attach reference documents, and publish to crews. No vendor feature requests, no consulting engagements.
JSA Integration — Planning Built Into the Permit
Every permit can attach a Job Safety Analysis from BasinCheck's 8 built-in system templates (hot work, confined space, LOTO, excavation, working at heights, pressure testing, tank cleaning, crane/rigging). Crews see the hazard plan and the authorization in one flow.
Offline-First Authorization
Supervisors issue permits, capture signatures, and run verification steps fully offline. Every permit record syncs when connectivity returns with cryptographically signed operation logs for tamper-evident compliance. No more waiting for cell service.
Auto-Generated Corrective Actions
Failed checklist items, missing signatures, out-of-range readings — any gap in a permit auto-generates a tracked corrective action. Blocking failures prevent authorization until resolved. Nothing gets waved through.
Centralized Permit Dashboard
Safety managers see every active permit across every location, crew, and work type in one dashboard. Filter by permit type, status, location, or expiration. Overdue closures and expired permits surface immediately.
The Control of Work Lifecycle
Every permit — regardless of type — follows the same five stages. BasinCheck manages each one.
Request
A supervisor requests a permit from their phone. BasinCheck routes the request to the right template based on the work type. The supervisor selects the location, the crew, and the work window.
Plan
The system walks the crew through hazard identification using the attached JSA template. Ignition sources, confined space classification, energy isolation, atmospheric hazards — every applicable hazard type is covered before the permit can move forward.
Authorize
Digital signatures from every required party — supervisor, attendant, fire watch, authorized employee — are captured with timestamps and GPS. Approving managers see the complete audit trail before the permit goes live.
Execute
Work happens with the permit active in BasinCheck. Periodic checks, monitoring readings, and attendant logs all flow into the same record. Stop-work events, near misses, and corrective actions link directly to the permit.
Close
Every permit closes with a verification step appropriate to the work type — fire watch signoff, entry completion, restoration check. Closed permits become immutable audit records searchable for operator audits and incident investigations.
BasinCheck vs Other PTW Tools
Honest comparison against the most-searched alternatives in the oil & gas PTW category.
| Feature | BasinCheck | SafetyCulture | Intelex | VelocityEHS |
|---|---|---|---|---|
| Hot work, confined space, LOTO built in | Templates | Enterprise modules | Control of Work module | |
| Customizable permit templates | Consulting | Consulting | ||
| JSA integration built in | ||||
| Full offline permit authorization | Partial | |||
| Oil & gas-native templates | ||||
| Flat pricing from $149/mo | $24 user/mo | Enterprise quote | Enterprise quote |
Frequently Asked Questions
One PTW System For Every Permit Your Crews Run
Hot work, confined space, LOTO, and custom permit types. Customizable templates, offline capture, and a tamper-evident audit trail. Start your 7-day free trial.