Hot Work Permit Software for Oil & Gas Contractors
A customizable 29-point hot work checklist, built-in JSA, offline capture on rig sites, and corrective actions that track to closure. Built for oilfield crews, priced for small contractors.
Try the free hot work permit generator — no signup required.
What Is Hot Work Permit Software?
Hot work permit software replaces the paper authorization form your crews fill out before welding, cutting, brazing, or grinding in areas where ignition sources meet combustible materials. OSHA 1910.252 and NFPA 51B both require written authorization for this work, with documented fire watch assignments and post-work monitoring.
Paper permits work — until a record gets lost, a fire watch isn't documented, or an operator audit requires proof of every hot work event across your fleet for the past 24 months. BasinCheck gives you the same hot work workflow your crews already understand, backed by a searchable, exportable, audit-ready compliance trail.
Because every BasinCheck audit checklist is a customizable template, you get a 29-point hot work template on day one and can adapt it to any rig, facility, or client-specific requirement in minutes. No vendor feature request, no consulting engagement.
Where Paper Hot Work Permits Fall Apart
Most oilfield contractors still run hot work on paper. These are the gaps that show up during an operator audit or an incident investigation.
Common Paper Permit Problems
- Permits signed on paper and left in a truck cab — no audit trail for operators or OSHA
- Fire watch assignments verbal and unverified — major liability in an incident investigation
- Hot work checklist the same across every job site — no way to customize for a specific rig or facility
- Corrective actions tracked separately from the permit, if at all
- Offline crews wait for signal before issuing permits — work stops
- Expired permits stay posted past their window because nobody updates the pad
What BasinCheck Gives You for Hot Work
Everything you need to authorize, monitor, and close hot work — built for oilfield crews and operated from a phone.
29-Point Hot Work Checklist
Ship day-one with BasinCheck's built-in hot work audit template covering fire watch, extinguishers, LEL readings, combustible clearance, PPE, ignition source isolation, and post-work monitoring. Every item links back to OSHA 1910.252 and API RP 2200 where applicable.
Highly Customizable — Adapt Any Template in Minutes
Every BasinCheck audit checklist is a template you can customize. Clone the hot work template, add site-specific items for your rig or facility, renumber sections, attach reference documents, and publish to crews. No waiting on vendor feature requests.
JSA Integration — Hot Work System Template
BasinCheck ships with a built-in Hot Work Job Safety Analysis walking through all four stages: work authorization, area preparation, active cutting/welding, and post-work fire watch. Attach the JSA directly to the permit so crews see both in one flow.
Offline-First on Rig Sites
Work authorized without cell service. Supervisors issue permits, fire watches record checks, and crews complete tasks fully offline. Every signed permit syncs when connectivity returns, with cryptographically signed operation logs for tamper-evident compliance.
Auto-Generated Corrective Actions
When a hot work checklist item fails — missing fire watch, inadequate extinguisher, combustibles in the zone — BasinCheck creates a tracked corrective action with an owner, due date, and required photo evidence. The permit cannot be authorized until blocking issues are resolved.
Real-Time Notifications & Escalation
Approvers get notified the moment a permit is submitted. Fire watch assignments trigger notifications to the assigned person. Expired permits and overdue corrective actions escalate to supervisors and safety managers. No permit slips through the cracks.
The Hot Work Permit Lifecycle
Every hot work job follows the same five stages. BasinCheck manages each one, with the full audit trail attached to the permit record.
Plan
Before any welding, cutting, grinding, or open-flame work begins, the supervisor opens BasinCheck and selects the Hot Work audit template. The linked JSA walks the crew through step-by-step hazard identification: ignition sources, combustible materials within the work zone, and the specific controls required for this job.
Inspect
The supervisor completes the 29-point hot work checklist on a phone or tablet. Fire watch assignment, extinguisher verification, LEL readings, combustible radius clearance, and PPE checks are captured with photos, GPS, and timestamps. Items failing the check auto-generate corrective actions before work can proceed.
Authorize
The permit is submitted with digital signatures from the supervisor, fire watch, and hot work operator. Signed permits are stamped with the expiration time and attached to the job location. Approvers see the full audit trail including photos of the work zone before the permit goes live.
Monitor
While hot work is in progress, the fire watch records periodic atmospheric checks and zone inspections through the same record. Any new hazard triggers an immediate corrective action or stop-work event. The activity log captures every update with the user, time, and location.
Close
At the end of the work window, the supervisor closes the permit with a final fire watch verification (typically 30–60 minutes after hot work ends). The closed permit lives permanently in the audit trail — searchable, exportable, and linked to any incidents or corrective actions that came out of the job.
BasinCheck vs Other Hot Work Permit Tools
Honest comparison. We don't win every row — but for oilfield contractors running crews offline, BasinCheck is the closest fit.
| Feature | BasinCheck | SafetyCulture | Intelex | KPA EHS |
|---|---|---|---|---|
| Oil & gas-native template library | ||||
| 29-point hot work checklist built in | Template marketplace | Enterprise module | ||
| Highly customizable — edit any checklist | Consulting engagement | |||
| Full offline audit creation on rig sites | Partial | |||
| Corrective actions auto-generate from failed checks | Manual | |||
| Flat pricing from $149/mo | $24 user/mo | Enterprise quote | Enterprise quote |
Frequently Asked Questions
Hot Work, Authorized Right
A customizable 29-point checklist, built-in JSA, offline capture, and corrective actions tracked to closure. Start your 7-day free trial.