OSHA Audit Trail Software
OSHA audit trail software creates the documentation inspectors expect— tamper-proof timestamps, locked records, and complete change histories. Every safety inspection becomes a defensible record that proves your compliance program is real, not just paperwork.
What OSHA Inspectors Look For
Inspectors don't just want forms. They want proof that your safety program runs consistently and that issues get addressed.
Tamper-proof timestamps
Server-verified time stamps on every action. No way to backdate inspections or manipulate records.
Immutable audit records
Submitted audits are locked. Any changes are logged as amendments, preserving the original record.
Complete change history
Every action logged automatically—creation, completion, review, approval, corrections.
Automatic issue tracking
Failed inspection items become tracked corrective actions. Full resolution history included.
OSHA-ready exports
Export complete audit histories in formats ready for regulatory inspection or legal review.
Instant record retrieval
Find any audit, any record in seconds. Filter by date, location, inspector, or status.
When Audit Trails Make the Difference
Real scenarios where defensible documentation protects your operation.
Programmed Inspection
Inspector arrives for scheduled safety review. Pull up 12 months of audits with complete trails—immediate credibility.
Complaint Investigation
OSHA investigates reported hazard. Show audit history proving regular inspections and corrective action follow-through.
Post-Incident Review
After a recordable incident, demonstrate consistent safety program with documented inspections and issue resolution.
OSHA-Ready Audit Documentation
Fire Protection Equipment Inspection
Monthly inspection per 29 CFR 1910.157
INSPECTION RECORD
- Completed:Dec 15, 2024 at 07:23 AM
- Inspector:Mike Johnson
- Location:Wellsite 23-B (GPS verified)
- Status:Passed with 1 issue
AUDIT TRAIL
- Created:07:15 AM
- Submitted:07:23 AM
- Issue created:07:23 AM (auto)
- Reviewed:08:45 AM by S. Martinez
CORRECTIVE ACTION TRAIL
Issue: Extinguisher #4 - Gauge in yellow zone
- Created: Dec 15 07:23 AM • Assigned to Tom Wilson
- Updated: Dec 15 02:15 PM • Extinguisher replaced
- Closed: Dec 15 02:45 PM • Photo evidence attached
- Verified: Dec 15 03:30 PM by S. Martinez
The Documentation Gap Problem
OSHA citations often aren't about missing safety procedures— they're about missing proof. "We did the inspection" means nothing without documentation that proves when, who, and what was found.
Audit trail software closes this gap by generating proof automatically as part of the inspection workflow.
OSHA Documentation Questions
Get OSHA-Ready Documentation
See how BasinCheck creates audit trails that satisfy inspectors— automatic, tamper-proof, and always accessible.