OSHA 300 Log Software That Eliminates Manual Recordkeeping
Stop managing OSHA logs in spreadsheets. BasinCheck eliminates manual recordkeeping by automating incident classification, generating 300A summaries, tracking deadlines, and maintaining the audit trail OSHA expects - purpose-built for oil & gas contractors.
Want the free template instead? Download official OSHA forms
The Problem with Manual OSHA 300 Logs
Spreadsheets and paper forms create compliance risk. One missed deadline or misclassification can mean OSHA citations up to $16,131 per violation.
OSHA requires incidents logged within 7 calendar days. Manual tracking means missed deadlines and potential citations.
Is it recordable? Days away from work or restricted duty? Wrong classifications lead to audit findings and fines.
Which spreadsheet is current? Email chains with 'OSHA_300_FINAL_v4_CORRECTED.xlsx' create compliance nightmares.
Annual summary requires calculating total hours worked, incident rates, and category totals. One math error invalidates the form.
Automated OSHA 300 Log Management
Purpose-built features that eliminate spreadsheets with systematic, auditable compliance
Smart classification suggests the correct OSHA category (death, days away, restricted duty, job transfer, other recordable, privacy case) based on incident details. Manager confirmation required before finalization.
Form 300A annual summary auto-calculated from your incident data. Total hours worked, incident counts by category, and DART/TRIR rates generated automatically for posting season.
Never miss the 7-day recording deadline, February 1st posting requirement, or March 2nd electronic submission deadline. Automated reminders keep you compliant.
Incidents flow directly into your OSHA 300 log. No double-entry. Crew member details, classification, and corrective actions all linked.
Every classification decision, edit, and approval tracked with timestamps and user attribution. When OSHA asks why you classified an incident a certain way, you have documented proof.
Real-time TRIR, DART, and LTIR calculations. Track incident trends by location, crew, and time period. Export reports for operator ISNetworld requirements.
How OSHA 300 Log Automation Works
From incident to compliant log entry in minutes, not days
Incident Reported
Field supervisor submits incident via mobile app with photos and crew details
AI Classification
System analyzes incident and suggests OSHA classification with reasoning
Manager Confirms
Safety manager reviews, confirms or adjusts classification, decision logged
300 Log Updated
OSHA 300 log auto-populated, 300A summary recalculated, audit trail complete
OSHA Recordkeeping Compliance
BasinCheck is built to meet federal recordkeeping requirements
29 CFR 1904 Recordkeeping
OSHA requires covered employers to record work-related injuries and illnesses meeting specific criteria on Form 300.
Electronic Submission (1904.41)
Establishments with 100+ employees in certain industries must submit Forms 300, 300A, and 301 electronically via OSHA's ITA portal.
5-Year Retention
OSHA 300 logs must be retained for 5 years following the year they cover. Software maintains permanent, searchable records.
Annual Posting (1904.32)
Form 300A must be posted in a conspicuous place from February 1 through April 30 each year.
Software vs. Manual Templates
When does it make sense to upgrade from free templates to software?
One OSHA fine pays for 10+ years of BasinCheck.
See How OSHA 300 Automation Works
15-minute demo: From incident to compliant log entry. AI-assisted classification, automatic 300A generation, and the audit trail OSHA expects.
Request DemoSimple, Predictable Pricing
OSHA 300 log management included in all BasinCheck plans. Team pricing with unlimited users - not per-user fees that scale.
Frequently Asked Questions
Disclaimer: This information is provided for educational purposes and does not constitute legal advice. OSHA regulations and electronic submission requirements may change. Always verify current requirements at OSHA.gov/recordkeeping.
Ready to Automate OSHA 300 Recordkeeping?
See how BasinCheck replaces spreadsheets with automated classification, instant 300A summaries, and audit-ready documentation.